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Asset Management

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The last message(s) which were posted to this Discussion by Royce Toohey

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21 March, 2013
1. recording assets on crown reserves Royce Toohey
19 July, 2012
2. RE:Special Schedule 7 reporting - Stormwater Royce Toohey
3. RE:Generic asset classes Royce Toohey
19 March, 2012
4. RE:Roadside Assets Royce Toohey
17 December, 2011
5. RE:Asset Condition Grading - Boat Ramps; Sea walls Royce Toohey

1.
 recording assets on crown reserves
From: Royce Toohey
To: Asset Management
Posted: 21 March, 2013 1:10 AM
Subject: recording assets on crown reserves
Message:
As part of refining our asset and financial systems, we have categorized all assets into one of seven groups depending on their purpose (Transport; Stormwater; Water Waste; Recreational Facilities; Operational and Community Facilities; Marine). The question of ownership and responsibility arises in respect of assets such as surf clubs, caravan parks, and recreational pursuits on crown reserves (eg a racecourse, speedway, pony club, etc). Many of these are considered Council's assets as Council is the trust manager but the question arises: Are they Council assets or trust manager assets or is that just symantics?
How have people classified these assets?. Are they recorded in Council's systems or are they considered the responsibility of the "lessee"? Should we keep a separate system as they are not core business?
Any thoughts would be appreciated.
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Royce Toohey
Asset Engineer
Eurobodalla Shire Council
MORUYA NSW
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2.
 RE:Special Schedule 7 reporting - Stormwater
From: Royce Toohey
To: Asset Management
Posted: 19 July, 2012 1:54 AM
Subject: RE:Special Schedule 7 reporting - Stormwater
Message:
This may or may not be the appropriate way but previously we at Eurobodalla looked at the visual condition data for a small, (assumed) representative sample of our network. Using our engineering judgement we determined what percentage would need replacing, what may be possibly upgraded through lining, etc. These percentages were then applied across the whole network.

What this did not consider was the hydraulic capacity and capability and so this need to be also factored into the assumptions of what work was required.

Given the lack of detail of the whole network (we did not have all our network recorded at that time), it was considered an appropriate response. A lot depends on experience and engineering judgement and therefore cannot be left to a new employee with limited experience. There will always be a need to ensure the skills we have as engineers are recognised and accepted.



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Royce Toohey
Asset Engineer
Eurobodalla Shire Council
MORUYA NSW

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3.
 RE:Generic asset classes
From: Royce Toohey
To: Asset Management
Posted: 19 July, 2012 1:52 AM
Subject: RE:Generic asset classes
Message:
We at Eurobodalla are often different in the small things so here is how we are handling Asset Management.

Firstly we have specified our asset groupings in our Asset Managemnt Strategy.

We are preparing AMPs based on function. The reasoning for this is that the public dont think of why a road or facility is maintained but rather what facilities are provided to them. They want to know how much roads there are, how many bridges how many parks, how many sportsgrounds there are rather than what the components are.The functions that we are preparing management plans for are:
- Transport
- Water & Sewer
- Stormwater (not including bridges, major culverts and small individual road culverts which are all in Transport)
- Waste Management faciliities
- Marine facilities (includes rockwalls and riverbank protection works)
- Operational & Community Facilities
- Recreational Facilities

In the future we will develop more specialised plans for our airport, camping areas, aquatic centres, major plant, significant trees

(For historical reasons) Our assets are recorded spatialy in either of two databases, basicaly above-ground and below-ground with the assets tagged to enable allocation into one of the above groupings and to enable regulatory reporting such as Grants Commission Returns, (NSW) Special Schedule 7 returns, financial reporting (general fund, W&S funds), work allocations (carparks are managed by road crews whether they be transport related, in a sporting ground or at a boat ramp), etc. The main difference is that the below ground (water, sewer, stormwater, etc) are in an Oracle database whislt the majority of the remainder are in an SQL database.

Hope this adds a further viewpoint or consideration to how we report what we do and why.

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Royce Toohey
Asset Engineer
Eurobodalla Shire Council
MORUYA NSW

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4.
 RE:Roadside Assets
From: Royce Toohey
To: Asset Management
Posted: 19 March, 2012 4:39 AM
Subject: RE:Roadside Assets
Message:

At Eurobodalla we have grouped our assets into one of seven functional classes. The largest of these is transport and it includes roadside furniture such as guardrail, signs, guideposts, etc. Other groupings within the class are road safety (roundabouts, medians, traffic islands, linemarking), road drainage (single culverts under the road to get water from one side to the other, subsoil drains), kerbing, footpaths, bus shelters, carparks.

When we value our roads we have broken the road into surface, subbase, base, and ancillaries. The ancillary value is a lineal rate based on a the total number of items in the network divided by the network length. We use different rated for urban raods, rural roads and carparks. For instance the vast majority of our warning signs and guide signs are on our rural network as are our guideposts so they are apportioned to rural roads only.

Where we know it is a significnat individual asset, such as retaining walls within the road reserve for the purpose of holding the road up, these have their own asset number and the value is incorporated in individually.

As we get to know more about the actual number of our smaller assets such as guideposts, reflective markers, street signs, signs, etc, we will create groups of assets and then link those individual assets to the road segemnt (via road sgment number ) so that we gather together all assets along that segment and get a total value.

So in summary, those roadside assets are part of the transport asset class.

(Note: In NSW traffic signals are the total responsibility of Roads & Maritime Services (RMS) and therefore we have not accounted for them.)

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Royce Toohey
Asset Engineer
Eurobodalla Shire Council
MORUYA NSW

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5.
 RE:Asset Condition Grading - Boat Ramps; Sea walls
From: Royce Toohey
To: Asset Management
Posted: 17 December, 2011 2:53 AM
Subject: RE:Asset Condition Grading - Boat Ramps; Sea walls
Message:
About 7 years ago I developed a pointscore system for our boatramps, wharves and jetties to come up with a priority ranking for upgrades. This looked at what was there including associated assets (lighting, bins, etc), number of ramps as a function of uswage from traffic counts, etc. Whilst not a 1- ranking it did its puprose and I could find the spreasheet we did it on.


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Royce Toohey
Asset Engineer
Eurobodalla Shire Council
MORUYA NSW

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